Reconciliation Rules

The Reconciliation Rules page lists every rule used to automatically match your bank transactions to your invoices (credits) and your expenses (debits).

Key features

• List of all rules, with their keyword, type (Debit or Credit), the linked supplier/client, expense category, and status (active/inactive)
• Filter by type: All types, Debit, Credit
• Create, edit, activate/deactivate, and delete rules
• Creates expense badge on debit rules configured to auto-create an expense (see the Reconcile Debits page)

Create a rule

The page header has two separate links for creating a rule — the type isn’t chosen in the form, it’s fixed by the link you click:

• Create debit rule opens the form for an expense-matching rule.
• Create credit rule opens the form for an invoice-matching rule.

In the dialog that opens:

1. Enter the keyword and the match type (contains, starts with, ends with, exact match) that will be compared to transaction descriptions.
2. Select the supplier (debit rule) or client (credit rule) to link.
3. For a debit rule, optionally choose an expense category.
4. For a debit rule, enable Auto-create the expense so a matching debit generates a creation proposal directly on the Reconcile Debits page, without needing an existing expense. Then fill in:
   • the VAT rate to apply,
   • VAT deductibility,
   • a description template for the created expense (leave empty to reuse the transaction description).
5. Click Save Rule.

Edit or delete a rule

• Click Edit rule in a row’s action menu to change its keyword, target, or auto-create settings.
• Click the eye icon to activate or deactivate a rule without deleting it.
• Click Delete then confirm to permanently remove a rule.

Accessing the page

The page is reachable via the Manage rules link on the Transactions, Reconcile Credits, and Reconcile Debits pages: the type filter is applied automatically based on the originating page.

Best practices

• Create an auto-create rule for recurring charges that never come with an invoice (telecom, bank fees, taxes, subscriptions): they’ll be proposed and reconciled in one click on Reconcile Debits.
• Use a keyword specific enough (e.g. the supplier’s name) to avoid false positives.
• Deactivate a rule instead of deleting it if you might reuse it later.

Troubleshooting

• A rule never triggers: check that the keyword actually matches the transaction descriptions and that the chosen match type is appropriate.
• The creation proposal doesn’t appear: make sure “Auto-create the expense” is enabled on the rule and that no existing expense matches the debit better.
• Can’t create a rule: the supplier/client is required, as is the expense category for debit rules with auto-create enabled.

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