Debit Reconciliation

Debit reconciliation allows you to match your bank debits with your recorded expenses. The system automatically suggests the best matches based on amounts and rules you define.

Single reconciliation

For each debit, select the matching expense and click Confirm. The confidence dot shown before each suggested expense indicates how reliable the match is: green for a strong match (rule or exact amount), orange for a medium match, red for a weak match. If the debit has no matching rule yet, a form will offer to create one to automate similar reconciliations in the future.

Bulk reconciliation

Select multiple debits using the checkboxes, then click Confirm Selected. For debits without an existing rule, a dialog opens to create matching rules or skip this step.

Expense-creation proposal

When a rule has been configured to auto-create an expense (e.g. keyword “MAROC TELECOM”) and it matches an unreconciled debit, a purple Auto-created card appears, pre-filled from the rule: supplier, expense category, VAT (rate and deductibility), and description. Amount and date come directly from the transaction.

• Confirm creation creates the expense — no receipt is required, this is designed for recurring charges that never come with an invoice (telecom, bank fees, taxes) — and reconciles it in one step.
• The pencil icon lets you edit the proposal (category, supplier, description, VAT) before confirming.
• Bulk confirm also covers creation proposals: select the relevant debits, then click Confirm Selected.
• When a creation proposal is shown, it takes over the row: matching against an existing expense stays hidden behind the ✕ icon (“Reconcile with an existing expense”). Click it if the expense already exists in the system — the best match is then pre-selected so you can reconcile it as usual. The Back to automatic creation button restores the proposal and clears the selection.
• A warning appears whenever an existing expense already matches this transaction (via a rule, or for the same amount) — check before confirming: an expense cannot be deleted afterwards, and confirming the creation when one already exists creates a duplicate and double-counts deductible VAT.

Rule prompt after a manual creation

The manual creation form (Create expense button) has no checkbox for saving a rule. The expense is created and reconciled first, and only then does a dialog open automatically offering to save a matching rule:

• The keyword is pre-filled with the supplier name detected in the transaction description (or the full description if no supplier is recognized in the text).
• “Auto-create the expense” is already enabled, with the category, VAT rate, and deductibility carried over from the expense you just created.
• Adjust the fields if needed, then click Save Rule so future similar debits are proposed as automatic creations — or click Cancel to skip this step: nothing is saved, but the expense you created stays reconciled.

Matching rules

Rules automatically recognize future similar debits using keywords. You can link a rule to a specific supplier for fully automatic reconciliation. Click Manage rules in the page header to view, create, edit, activate/deactivate, or delete all your rules.