Expense Report

This feature requires a Pro or Premium subscription.

The expense report summarises all your purchases and recorded expenses for the selected period, broken down by category and supplier.

Using the Period Selector

The selector at the top of the page lets you choose the display granularity:

• Monthly: data for the selected month
• Quarterly: data for the selected quarter (Q1, Q2, Q3, Q4)
• Annual: consolidated view of the entire year

Use the navigation arrows to move forward or backward by one period or change the year.

Information Displayed

For each selected period, the report shows:

• Total Expenses: total amount of recorded expenses (all categories combined)
• Total Paid: amount of expenses actually settled
• Recoverable VAT: total deductible VAT on your purchases
• By Category: breakdown of charges by expense type
• By Supplier: purchases grouped by supplier

Recoverable VAT

Each expense has a VAT recoverable indicator that determines whether the VAT can be deducted from your declaration:

• By default, deductibility is inherited from the expense category it belongs to
• You can change it individually when entering or editing an expense
• Only expenses marked as “VAT recoverable” are included in the VAT report (section C — Deductible VAT)

Important: an incorrectly categorised expense can lead to under-declaration of your deductible VAT. Regularly review your category settings.

Required Setup

Reports depend on the fiscal period configured for your company (monthly or quarterly). If no data appears:

1. Go to Company > Settings > Tax Information
2. Verify that the Fiscal Period is set

Best Practices

• Assign each expense to the correct category to ensure accuracy in your VAT report
• Check the “VAT recoverable” status on each expense at the time of entry
• Review the report quarterly to prepare for your VAT declaration

Troubleshooting

No data appears for the selected period

• Check that the fiscal period is configured in company settings
• Make sure expenses have been recorded for that period

Recoverable VAT seems incorrect

• Check the “VAT recoverable” setting on each relevant expense
• Review your expense category configuration (the category default applies to all expenses within it)

Total paid differs from total expenses

• This is expected: only expenses for which a payment has been recorded are counted in “Total Paid”

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